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How to Calculate Gratuity for Government Employees

In the Gratuity calculator for central government employees, Calculate Gratuity for Government Employees as part of the salary that we receive at the end of our employment service time, i.e. Retirement. The recent regulation has been passed by the authorities of India., the Payment of Gratuity Act 2018, which went into effect on March 29th, followed by the Ministry of Labor & Employment.

According to the Payment of Gratuity Act 1972, any store or infrastructure like a factory, plantation, port & railway businesses, shops, mines, oil manufacturing, and so on., tends to offer a gratuity for an employee who has 10 or more employees in its company when you consider that one year from the day of graduation.

The gratuity calculator for central government employees is a crucial component that government employees don’t understand. It’s part of the salary slip that they don’t even receive each month, but at the end of their service tenure, irrespective of corporation/ legit advancements. There are some issues regarding the rate of gratuity. In case of loss of life and disability, the sum amount below the gratuity is paid, no matter the service time, to the respective civil servant or their family participants.

What is Gratuity in India?

Gratuity is a benefit given to employees after their service time is completed in the company. Governed by using the Payment of Gratuity Act of 1972, gratuity is a lump sum amount paid by employers to eligible employees upon their retirement, resignation, or demise.

The Payment of Gratuity Act sets the guidelines concerning the gratuity fee, ensuring that employees acquire a financial basis to acknowledge their committed service. The Act outlines the eligibility standards, calculation approach, and other important factors related to gratuity.

Also Read:- How to Calculate Gratuity for Private Employees | Income Tax Slab and Rates for FY 2023-24

Calculation of Gratuity for Central Govt Employees

There are two categories of employees for the purpose of calculating gratuity for vital government employees. These include employees covered and not included under the Payment of Gratuity Act of 1972. The forms of employees covered under the Act include the ones working in valuable govt, which includes:  

  • Ministries
  • Departments
  • Public area undertakings
  • Statutory businesses
  • Educational institutions
  • Universities, faculties, faculties, research establishments 

The types of employees now not covered under the Act consist of:  

  • Central govt employees are covered under separate statutes like members of the All India Services
  • Members of the Armed Forces (Army, Navy, and Air Force)
  • Those working for the relevant government-owned groups, however, have their own separate gratuity regulations or schemes.

Depending on the category, there’s quite a difference in formulas for the calculation. 

The method for the calculation of gratuity for central govt employees included under the Act:

Gratuity (G) = n x b x 15/ 26

Here, n = the number of years the employee worked in the organization

b = preceding month’s salary + dearness allowance (a further sum to offset inflation)

15 = calculation of wages at the rate of 15 days

26 = amount of working days in a month

The formula for the calculation of gratuity for relevant government employees not covered under the Act:

Gratuity (G) = n x b x 15/ 30

The biggest difference is that the number of working days under this method is 30. 

Example for the calculation of gratuity for central government employees

Here is an example to show how the formula works:

If an employee earns Rs. 1 lakh every month and has worked at an enterprise for seven years, right here is how their gratuity calculation would appear like –

G = 1,00,000 x 7 x 15/ 26 = 4,03,000

Also, to simplify the calculation, if an employee completes 6 months of a year in their company, the time might be rounded off to at least one year.

Retirement Gratuity Calculation for Central Government Employees

The retiring Government servants are entitled to the retirement gratuity. Any central authorities employee who has worked for a minimum time of 4 years is eligible for a lump sum gratuity fee. The calculations for such a gratuity amount are based on 1/4th of the Basic salary, including Dearness Allowance, as on their date of retirement. There is no minimum limit for this amount. The government employees, at the time of their retirement, are eligible to acquire 16 times their Basic pay, including DA, for their qualifying service of 33 years or more (as relevant). However, according to the new rule, this amount can’t be more than ₹20 lakhs.

Also Read:- Income Tax Slab and Rates for FY 2023-24 | What is TDS in salary | What is Gratuity in Salary

How Can a Gratuity Calculator Help You?

Calculating gratuity involves a method based on the employee’s withdrawal salary and the time of years served. A gratuity calculator simplifies this process, thinking of elements with the basic salary and the dearness allowance to offer an accurate estimate of the gratuity amount.

Benefits of Using a Gratuity Calculator

From accuracy to quick results, there are many benefits of using a Gratuity calculator.

  • Accuracy: Avoid errors and mistakes by counting on a medical and correct gratuity calculation tool.
  • Time-Saving: Quickly assess the gratuity amount without the need for complex guide calculations.
  • Planning: Facilitate financial planning for employees drawing close to retirement by providing them with clear expertise on their gratuity entitlement.

Eligibility for Gratuity

Here are the eligibility criteria that decide who is eligible for gratuity

  1. (a) The gratuity payable under rule 45 will be paid to the individual or people on whom the proper to acquire the gratuity is conferred by a nomination under rule 46.

(b) In case there’s no such nomination or if the nomination made does not subsist, the gratuity will be paid in the way given below,

(i) if there are one or more surviving participants of the own family as in clauses (i), (ii), (iii), (iv) and (v) of the reason below sub-rule (6) of rule 45, to all such participants in same stocks; or

(ii) if there are not any such surviving contributors of the family as in sub-clause (i) above, but there are one or more members as in clauses (vi), (vii), (viii), (ix), (x) and (xi) of the rationale below sub-rule (6) of rule 45, to all such participants in same shares.

  1.  In case a nominee pre-depends the Government servant and the right conferred on that nominee has not been surpassed on to every other character under sub-rule (4) of rule 46 or the nomination made in appreciation of such individual does now not subsist or the nomination has come to be invalid attributable to happening of any contingency cited therein, the proportion of gratuity in recognize of such nominee shall be disbursed equally to all different individuals of the own family who had been eligible and alive at the date of dying of the Government servant, which includes the individuals of the own family in whose favor nomination has been made for a charge of the final amount of gratuity.
  2.  In case government employees die after retirement without getting a gratuity, then their gratuity amount will be given to the family in the way mentioned in sub-rule (1) of this rule.
  3.  The proper of a woman family member, or that of a brother, of a Government servant who dies whilst in service or after retirement, to get hold of the proportion of gratuity shall not be affected if the girl member marries or remarries, or the brother attains the age of 18 years, after the death of the Government servant and before receiving their share of the gratuity.
  4.  Where gratuity is granted under rule 45 to a minor family member of the deceased Government servant, it will be payable to the parents on behalf of the minor.
  5. Payment of Minor’s share of gratuity will be made to the parents of the minor, if any. In the absence of parents, the minors’ share of the gratuity fee will be made to the individual who gives a certificate of guardianship.
  6. In the absence of a natural dad or mum, a charge of an amount not exceeding 20 percent of the teenage share of gratuity may be made to the guardian without the manufacturing of a guardianship certificate; however, on manufacturing of an indemnity bond in Format 7 and the stability amount of percentage of gratuity may be paid to the parents on the certificate of guardianship.
  7.  If there is more than one member of the family eligible to acquire gratuity under this rule and if a family member has not submitted his claim for gratuity in Form 9, the case for sanction of gratuity to him can be processed after his claim has been obtained. The case of other eligible members of the family for sanction of gratuity may be processed without linking it with the case of the family member who has now not submitted the claim in Form 9.

What are the Taxation Rules for Gratuity?

The maximum amount of retirement or dying gratuity that may be received by a retired or deceased Central Government Employee is ₹20 lakh, as mentioned in ‘Pension Rules 2021’ launched by the Department of Pension and Pensioners’ Welfare (DoPPW). As per Rule 44, a government servant who has finished 5 years of qualifying service and is eligible for service gratuity or pension may receive retirement gratuity equivalent to 1-4th of emoluments for every finished 6-month period of qualifying service. However, the gratuity is capped at a maximum of 16 1⁄2 times the emoluments.

Under the Pension Rules 2021, a Government employee who has finished 5 years of qualifying service and qualifies for service gratuity or pension below Rule 44 will acquire retirement gratuity amounting to 1-4th in their emoluments for each finished 6-month period of qualifying service upon retirement. However, this gratuity is a situation to a maximum of 16 1⁄2 times the emoluments.

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Death Gratuity

  • Less than 365 days of qualifying service: Gratuity equals 2 times the emoluments
  • One year or more but much less than 5 years of qualifying service: Gratuity equals 6 times the emoluments
  • 5 years or more but less than 11 years of qualifying service: Gratuity equals 12 times the emoluments
  • 11 years or more but much less than two decades of qualifying service: Gratuity equals 20 times the emoluments
  • 20 years or more of qualifying service: Gratuity equals half of the emoluments for each finished 6-month period, capped at a maximum of 33 times the emoluments.

Qualifying Service

When figuring out the duration of the qualifying service, any fraction of a year equal to or more than 3 months is taken into consideration as a complete 6-month duration and counted as a qualifying service. If an employee has served for 4 years or more, however less than 5 years, their qualifying service for gratuity calculation could be considered as 5 years, rendering them eligible for retirement gratuity.

Dearness Allowance

As per Pension Rules 2021, the dearness allowance granted at the retirement or demise date will also be seen as emoluments whilst computing the gratuity amount.

Conclusion on Calculate Gratuity for Government Employees

The calculation of gratuity for central government employees will become easier as soon as you know the way the system works. To make matters less tough, you could also use a gratuity calculator. You can also take the suggestions of a certified financial expert to help you through the gratuity calculation procedure. 


1. How is government gratuity calculated?

Retirement gratuity is calculated as 1/4th of a month’s Basic Pay plus Dearness Allowance drawn at the date of retirement for each finished 6 months time of qualifying service. There isn’t any minimum limit for the amount of gratuity.

2. What is gratuity eligibility?

To be eligible for gratuity under the Gratuity Act, an employee needs to complete a minimum of 5 years of service in the company, except in the event that an employee passes away or is disabled due to a case of disability or contamination.

3. Is it compulsory to complete 5 years of non-stop service to apply for gratuity?

Yes, it is important to finish 5 years of continuous service to apply for gratuity.

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